Information Processes - The Seven
Information Processes

Information processes are what needs to be done to transform the data into useful information. These actions coordinate the system’s resources to achieve the system’s purpose. The inf​ormation processes use the resources of the information system to process data into information in order to achieve the system’s purpose.

There are 7 important information processes in Unit 2. which are:

Collecting

The process by which data is entered into or captured by a computer system, including:

For example, for all 7 processes, consider the following scenario where an address book is an information system. When creating and maintaining an address book, the following steps need to be carried out in order to get an operational address book that can be used for the purpose it was created for. 

If it was that we collect names, addresses and phone numbers and friends, relatives and other acquaintances. This does not happen all at once, we revisit this information process each time we wish to add a new contact. 


This would be process 1-Collecting. This is because it is collecting data, which is th e names, addresses and phone numbers as well as their friends, their relatives, and other acquaintances.

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Organising

The process of structuring data into a form appropriate for the use of other information processes such as the format in which the data will be represented.

It is the arrangement/organising of data once it has been entered into an information system. This can be done through:

If w e decide on the format we will use in the address book. Perhaps each page has 3 columns; one for names, another for addresses and a third for phone numbers. To enables us to later locate an individual we setup individual pages for each letter according to surname. 


This would be process 2-Organising. This is because this is the process of deciding which structure will be used for the address book.

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Analysing

This is the process that interprets data, transforming it into informati on

If we recognise the first letter of the surname to enable us to correctly store the dat a. We also isolate the name, address and phone number. This process, although it seems trivial in this example, is where we make sense of the data, that is, it is transformed into information. 


This would be process 3-Analysing, as it makes sense of (interprets) the data and transforms it into information.

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Storing and Retrieving

This is the process that allows data is to be saved and accessed later. 

Consider if w e locate the correct page in the address book and write in the new contact details.

This wo u l d be process 4-it is storing information and it is now being retrieved with the new information, which in this case would be the new contact details.

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Processing

This is the process that manipulate s data and information as it allows data to be updated, altered or edited.

The mechanical transformation/processing of data using the system's processors to create a new value. Examples include:


When a contact moves house or changes their phone numbers we find their name and edit the changed  details. 


T his would be process 5, processing, because it is manipulating the data (their old house before moving or their previous phone numbers before changing it) and replacing it with updated, altered and edited information.

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Transmitting and Receiving

This is the process that relates with   s ending and receives data and information, within and beyond information systems.
 .

The sending (which is the transmitting) and the acquisition (which is the receiving) of data within information systems between devices. Methods include:

If w e use the phone numbers or addresses to contact individuals.

 This would be transmitting & retrieving the data in order to use it to contact the individuals.

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Displaying

This is the process that   controls the format of information presented to the participant or user and presents users with the output of an information system.

The output of information presented in a format that is specific to a user's needs. Methods include:


If we locate the correct page and then scan to the required contact’s name and read their details. 

This would be process 7-Displaying, because of the scanning of the required contact’s name to read their details.

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